Location: Harness Cycle OHC
Type: Part-time
Reports to: Studio Owner
Compensation: $100/week

role overview

The Schedule Coordinator provides behind-the-scenes support to help the studio run smoothly. This role owns key scheduling and communication processes, ensuring team members are supported and programming is organized.

This is an ideal role for someone who enjoys organization, communication, and creating systems that help the team succeed.

key responsibilities

1. coach & studio coordinator schedule management

• Maintain Coach and Studio Coordinator schedules and seasonal updates

• Coordinate schedule updates and changes throughout the month

• Ensure shifts are appropriately staffed and communicated

• Support schedule planning for holidays and special events

2. coach sub management

• Manage coach substitution requests from start to finish

• Coordinate communication with available coaches to fill open classes

• Update schedules and notify appropriate team members once coverage is confirmed

3. specialty & theme ride coordination

• Support planning and execution of specialty rides and themed programming

• Coordinate scheduling logistics with coaches

• Help keep planning timelines organized and communicate key details to the team

Expectations

• Average commitment of 3 hours per week

• Monitor and respond to team communication on Slack in a timely manner

• Attend a 30-minute weekly Zoom check-in with the owner

• Maintain strong organization and follow-through across multiple ongoing projects

• Communicate proactively when issues arise or support is needed

Ideal Candidate

• Highly organized and dependable

• Strong written communication skills

• Comfortable coordinating multiple schedules and moving pieces

• Quick to respond and proactive in solving problems

• Enjoys supporting a team behind the scenes

• Familiar with Google Workspace, Slack, and scheduling tools